How to Organize Your Youth Sports Schedule Before the Season Starts
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If youâ€™re a coach starting a new season, your schedule is probably packed. Youâ€™ve got practices to coordinate, new names to learn and games to prepare for. Thatâ€™s why weâ€™ve compiled these tips from our hundreds of thousands of coaches to help you stay organized for your upcoming season.
Use Technology to Make Your Job Easier
Since youâ€™re a TeamSnap user, you already do this pretty well. But thereâ€™s probably way more that you could be doing with the app. For example, a lot of teams use TeamSnap Live! to organize their carpools. Just download the mobile app for iOS or Android (links to be added), tap the TeamSnap Live! menu icon, then tap on â€œLocker Room.â€ Your team will receive messages instantly, right to their phonesâ€”perfect for last-minute carpooling.
Prepare for Anything and Everything
Beginning a new season is scary. Thatâ€™s why the season shouldnâ€™t begin the day of the first practiceâ€”itâ€™s best to start preparing well in advance.
When thereâ€™s lots to do, try delegating tasks. Pick the ones you can handle yourself, then distribute the rest among your assistant coaches, parents and volunteers (more on them later). Start compiling a list of drills a few weeks in advance for all your practices. To connect new names with new faces, you can even check the TeamSnap app and make mental notes of player pictures in the Roster tab.
Get on it ahead of time so you donâ€™t get slammed during the season!
Strongly Encourage Volunteers
A great place to nudge for volunteers is the classic team BBQ. This event allows you and your players to get aquatinted with the team, and it also presents you with the perfect opportunity to find those volunteers. As an added bonus, pretty much everybody likes a barbecue. Just donâ€™t forget those vegetarian options.
Once youâ€™ve got your volunteers, you can easily delegate tasks with the Refreshments tab. Thatâ€™s rightâ€“â€“itâ€™s not just for drinks and snacks.
All in all, the key to organizing your schedule is staying proactive. Take down your problems before they become problems, and donâ€™t be afraid to rely on technology and volunteers. Theyâ€™re there to help you!
Stephanie GonzalezÂ is the senior marketing manager for TeamSnap. When sheâ€™s not manningÂ the marketing departmentâ€™s helm, you can find Stephanie playing lawn games or working on her 95-year-old craftsman home in Memphis, Tenn.