Hack: TeamSnap For Event Planning
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You already use TeamSnap for your sports teams and recreational activities, but did you know TeamSnap also supports event and wedding planning? #TeamSnap4Weddings might sound like a joke, but once you think about it, TeamSnap is the perfect app to organize everything from planning the bachelor party to communicating with the bridal party.
Just ask Mark A., a loyal TeamSnap customer since 2009.
â€œI am president of our hockey club and am responsible for setting up each team. I got started a bit late organizing everyone attending the bachelor party so I didnâ€™t want to waste any time learning a new app or getting used to a new Website. TeamSnap makes my life easier because everything is in one spot,â€ says Mark, best man and brother of the groom. â€œFor hockey, I have a vision for the whole year and Iâ€™m able to plan out the season. For the bachelor party, I was able to do the same.â€
Roster for Attendees
With 20 people traveling to Montreal from across Canada, Mark didnâ€™t know everyone and had to rely on others for contact information. In a situation that could have gotten confusing and unorganized, Mark turned to TeamSnapâ€™s roster feature, where he easily added names and other attendees could confirm email addresses.
â€œHaving the roster to maintain emails instead of using an address book or â€˜reply allâ€™ on an email chain is huge. I am involved in a few activities where I am not in charge of communication and I shake my head when people are accidentally omitted from messages. This canâ€™t happen with TeamSnap,â€ Mark says.
Payments to Collect Deposits
Mark also used TeamSnapâ€™s payment feature to collect money from attendees, sparing him having to deal with cash or checks.
â€œPayments saved me a ton of time,â€ says Mark. â€œIt was a must for keeping track. That was probably the feature I was most thankful for as deposits came in quick and I didnâ€™t know who some people were at the time. I had to send out many reminders and did not lose track.â€
Schedule to Organize Events
When struggling to keep all 20 attendees apprised of the weekend agenda, Mark used TeamSnapâ€™s schedule feature.
â€œSome of the groomsmen were bugging me to put an agenda together but I was burnt out organizing. Plus, no one was willing to commit so getting a consensus on activities was difficult. To sort the issue out, I plugged everything into the schedule so everyone could see what was going on,â€ says Mark.
Messaging to Stay Connected
Twenty guys and a weekend of activities equals a lot of planning and organizing. TeamSnapâ€™s messaging feature allowed Mark and the groomsmen to easily and quickly confirm details and share updates to the agenda.
â€œI used threads for each topic: NHL tickets, flights, hotel, dinner, go-karting, etc,â€ says Mark. â€œEverything was easy to find and I was able to answer questions consistently. Delegating tasks was easier because regardless of who booked something, the info was available in the app.â€
See, youâ€™re probably thinking #TeamSnap4Weddings is one of lifeâ€™s greatest hacks, right? Not only is TeamSnap the smartest and best choice for wedding planning, but weâ€™re also great for planning your nephewâ€™s birthday party, organizing your bossâ€™ retirement extravaganza, and even keeping track of your teamâ€™s end of the season blow out. But donâ€™t just take our word for it.
â€œI recommend TeamSnap to anyone and everyone. I received a lot of compliments for keeping everything organized but I let them know it was just a matter of keeping TeamSnap updated. TeamSnap helped make the info available and that helped to expedite decisions,â€ says Mark. â€œThe Bachelor Extravaganza went so well that a few of the participants are trying to convince me to organize an annual guyâ€™s weekend.â€
Lisa Hope is a product marketing manager with TeamSnap and a marketing professor at the University of Florida.